Privacy Policy

General information

You are currently visiting an AIO website.
AIO considers your personal data and your privacy at the utmost importance. Our privacy notice explains what personal data we collect and how we process them. We invite you to read them.
AIO processes your personal data for this website in order to provide you a helpful and adapted resource.

What is personal data?

Personal data may be any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, identification number, location data, an online identifier or to one or more factors specific to that natural person.

Purpose of the processing

Registration and/or participation online to a virtual or hybrid event.
The personal data collected while you register, connect to and navigate on the Website is used for the following purposes:

  • Logging to the platform;
  • Realization of an identification file allowing to know the name, the first name, the email address of the people connecting to the event or to its replay;
  • Realization of registration and connection statistics.

Data collection

When registering and participation to the event, you will be provided information about the collection of your personal data.
The data processed, namely identity data (surname, first name, email address, language, position etc…), is collected in order to allow you to access the event.
Your personal data can be collected indirectly when using cookies and other technologies while you are consulting the Website (see below).
The required fields for login are marked with an asterisk (*). If you do not answer the mandatory questions, you will not be able to register for the event.
The processing does not provide for automated decision-making.

Data retention period

Your personal data is only kept for as long as is necessary to achieve the above-mentioned purposes.

Category of data

Data retention period

Identification Data

1 year post event and maximum 2 years when required by organizer (Eg. AGM)

Anonymized browsing data

Maximum 2 years

Data recipients

Within the context of management of this processing, the data processed is reserved for the use of the event only and can only be communicated internally and/or to the organizer responsible for organizing this event.
Data is not transmitted to other third parties by AIO.

AIO cannot be held responsible for the use of data by the event organizer, or transmission to third parties by the organizer.

Security and confidentiality of your data

AIO implements appropriate measures to preserve the security and confidentiality of your personal data and, in particular, to prevent it from being distorted, damaged or accessed by unauthorized third parties.

Any personal data processed by AIO is kept on secure servers. AIO uses reasonable administrative, technical, personnel, and physical measures to safeguard personal data against loss, unauthorized access, use, disclosure, or modification and to ensure the integrity of the personal data. Additionally, AIO ensures to process your personal data only for the purposes mentioned in this privacy notice and to keep data no longer than necessary.

Your rights

In accordance with the applicable regulations, you may request access, rectification or deletion of your data. You also have the right to object to and to restrict the processing of your data and the right to data portability.
To exercise these rights, you can contact us anytime (refer to email in the website footer).

This Privacy Notice is published and could be amended from time to time. We invite you to consult this page regularly.

 

Policy for cookies and other tracking technologies

  1. Principle

 

This concerns the trackers stored and read during consultation of this platform, when software or a mobile application is installed or used, regardless of the type of terminal used (e.g. computer, smartphone, e-reader or video game console connected to the Internet).

Our platform uses functional trackers that are essential for the proper functioning of the website.

Please note that if you uninstall a functional cookie (authentication cookie, etc.), you may not be able to benefit from some of the services.

  1. How to remove and configure your cookies or other trackers

Our platform uses functional trackers.

To learn more about cookies and to configure your browser, please visit this page: https://www.allaboutcookies.org/

  1. Types of cookies and trackers and configuration

The cookies that can be installed on your server when you browse the site are cookies that have either the exclusive purpose of allowing or facilitating electronic communication or are strictly necessary for the provision of the service you are requesting (language and or timezone cookies, identification cookies, etc.), or statistical cookies or other cookies under the conditions described below.

Cookies placed on the AIO website:

Name of cookies

Description/purpose

Retention period

_tool_session     

Session cookie

Length of active Session

_ga

Login

Length of active Session

AWSALB

Amazon web services load balancing

1 week

Browser.timezone

Localisation / timezone

1 year

Browser settings:

You may change your browser’s settings to delete cookies that have already been set while visiting other websites. To learn more, visit the help pages of your browser (Chrome, Edge, Firefox, Safari…).